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Document and contract intelligence
Your contracts, invoices, policies and manuals become something you can simply ask, with the page as proof.
You probably need this if
- Answering one question means opening a 40-page document and reading
- The same question gets asked, and answered from memory, and the memory is wrong
- Renewal and expiry dates live in somebody’s head or in a spreadsheet nobody updates
- Information exists in scans and photographs, so searching finds nothing
- A new document is produced by finding the last one and editing it
What gets built
- Documents are read, including scans and photographs, and the information inside is pulled out and structured
- Questions are answered in plain language, with the page the answer came from
- Dates that matter — renewals, expiries, increases — are tracked and warned about before they arrive
- New documents are generated from the ones that already exist
- Everything is searchable by what it says, not by what somebody named the file
A real example
AskRoby and RobyContracts
Both came out of one problem: 53 tenants, 30 contracts with rent tables that changed every two or three months, and documents past 40 pages that nobody could recall. In that operation, producing a new contract went from 60–120 minutes to about 30 seconds, and increases stopped depending on anyone remembering them.
When this is the wrong answer
If you have twenty documents and read them twice a year, a folder and a calendar reminder will do. This earns its keep when the reading is constant and the cost of missing something is real.